Information We Collect

Guru Nanak Institute of Engineering & Technology (GNIET) collects the following information:

Academic Information (RTMNU/DTE Required)

• Personal Details: Name, Date of Birth, Gender, Category
• Contact Information: Address, Phone, Email, Emergency Contacts
• Academic Records: Previous education, marks, certificates
• Admission Data: DTE CAP details, entrance exam scores
• University Registration: RTMNU enrollment number and details

Financial Information (Payment Gateway)

• Payment Details: Transaction IDs, payment methods
• Fee Records: AICTE approved fee structure payments
• Bank Information: For refund processing only
• Scholarship Data: Government scholarship details

Website Technical Information

• IP Address: For security and analytics purposes
• Browser Information: User agent, browser type, version
• Device Data: Operating system, screen resolution, device type
• Location Data: Country, state, city (approximate)
• Website Usage: Pages visited, time spent, referral sources

Cookies and Tracking Technologies

Our website uses cookies and similar technologies:

Essential Cookies

• Session Cookies: Login sessions and form data
• Security Cookies: CSRF protection and authentication
• Preference Cookies: Language and display settings

Analytics Cookies

• Google Analytics: Website traffic and user behavior
• Performance Tracking: Page load times and errors
• Usage Statistics: Popular pages and features

Third-Party Services

• Payment Gateway: Razorpay cookies for transaction processing
• CDN Services: Content delivery optimization
• Social Media: Embedded content from social platforms

How We Use Your Information

Academic Administration (RTMNU/AICTE Compliance)

• University Registration: RTMNU enrollment and examination
• Academic Records: Maintaining student academic history
• Examination Management: RTMNU semester examinations
• Degree Processing: RTMNU degree and certificate issuance

Website Operations & Analytics

• Website Security: IP monitoring for fraud prevention
• Performance Optimization: Site speed and user experience
• Content Personalization: Relevant information display
• Technical Support: Troubleshooting and error resolution

Information Sharing

We share information only with authorized entities:

Regulatory Authorities

• RTMNU: Academic records and examination data
• DTE Maharashtra: Admission and academic progress
• AICTE: Institutional compliance data
• Government Agencies: As legally required

Data Security

• Encryption: 256-bit SSL encryption for all data transmission
• Access Controls: Role-based access with multi-factor authentication
• Regular Audits: Security assessments and vulnerability testing
• Staff Training: Regular data protection training

Your Rights & Cookie Control

You have the following rights regarding your data and cookies:

Cookie Management

• Browser Settings: Disable or delete cookies through browser
• Opt-out: Google Analytics opt-out browser add-on
• Do Not Track: Browser DNT signals respected

Data Rights (IT Act 2000)

• Access: View and obtain copies of personal data
• Correction: Request correction of inaccurate information
• Grievance: File complaints regarding data misuse
• Transparency: Understand how data is processed
• IP Address Queries: Request information about IP logging

Data Retention

• Academic Records: Permanent retention as per university norms
• Financial Records: 7 years as per Income Tax Act
• Transaction Logs: 3 years for reconciliation
• Website Logs: IP addresses and access logs for 1 year
• Analytics Data: Aggregated data for 2 years
• Cookies: Session cookies deleted on browser close

Third-Party Services

Our website integrates with third-party services that have their own privacy policies:

• Google Analytics: Website traffic analysis (privacy policy: policies.google.com)
• Razorpay: Payment processing (privacy policy: razorpay.com/privacy)
• CDN Providers: Content delivery networks for faster loading
• Social Media: Embedded content from Facebook, YouTube, etc.

Effective Date: January 1, 2025